Privacy Policy

Ocean Pediatric Feeding, LLC

1. Information We Collect

We collect personal information necessary to provide pediatric feeding therapy and related

services, including:

  • Parent/guardian names, child’s name/age, and contact information.​

  • Medical and feeding history, intake forms, and progress notes.​

  • Payment information.​

  • Photos and/or videos used for clinical documentation (only with signed parental consent).​

  • Website form submissions, including inquiries sent via our website or email.​

  • If applicable, website analytics/cookies for site performance tracking.​

2. How We Use Information

We use client information to:

  • Provide therapy services, evaluations, and parent coaching.​

  • Schedule and manage sessions.​

  • Bill for services and process payments.​

  • Communicate with families regarding services, resources, or follow-up care.​

  • Share progress reports or recommendations with third parties (e.g., schools, physicians, insurance companies) only with written or verbal parental consent.​

3. Storage & Security

We use the following HIPAA-compliant platforms to store and process information:

  • SimplePractice (clinical records and scheduling)​

  • G Suite (email communication)​

  • SRFax (secure faxing)​

  • QuickBooks (billing and invoicing)​

  • Paper files (stored securely)​

We are committed to protecting your information and maintaining HIPAA compliance. In the unlikely event of a data breach, affected families will be notified in accordance with HIPAA requirements.

4. Data Retention

Client records are securely retained for two (2) years after therapy services end, unless a longer retention period is required by law.

5. Client Rights

Parents/guardians have the right to:

  • Access their child’s records.​

  • Request corrections to their child’s records.​

  • Request copies of records to share with other providers.​

  • Request deletion of non-essential data where legally permissible.​

Ocean Pediatric Feeding, LLC does not sell, rent, or share personal information for marketing purposes.

6. Contact

For questions about this Privacy Policy or your rights, please contact:​ Ocean Pediatric Feeding, LLC, info@oceanpediatricfeeding.com